Collaborating with Notion: A Guide to Sharing and Collaborating on Projects

3 minutes
Notion Masterclass 9/12 Collaborating on Projects

Notion is a versatile tool that allows you to organize, manage, and collaborate on projects. Collaboration is an essential aspect of any project, and Notion provides several features that make it easy to collaborate with your team. In this guide, we’ll explore the different ways you can collaborate on projects using Notion.

  1. Invite Collaborators
  2. Set Permissions
  3. Use @Mentions
  4. Use Comments and Discussions
  5. Use Page History
  6. Use Templates

Invite Collaborators

The first step to collaborating with Notion is to invite your team members to the workspace. You can invite collaborators to a specific page or to the entire workspace. To invite collaborators, click on the Share button on the top right corner of the page or the workspace. You can then enter the email addresses of the people you want to invite and set their permissions.

Set Permissions

Notion allows you to set permissions for each collaborator. You can give them full access, edit access, or comment-only access. Full access allows collaborators to edit and delete pages and databases, while edit access only allows them to make changes to the content. Comment-only access allows collaborators to leave comments but not make changes to the content.

Use @Mentions

Notion allows you to mention specific collaborators using @mentions. To mention someone, type @ followed by their name or email address. This feature is particularly useful when you want to draw someone’s attention to a specific comment or task.

Use Comments and Discussions

Notion allows you to leave comments on pages, databases, and individual blocks. Comments are a great way to communicate with your team and discuss specific topics related to the project. You can also create discussions, which are similar to comments but are more structured. Discussions allow you to create threads and keep track of the conversation.

Use Page History

Notion keeps track of all the changes made to a page, including who made the changes and when. This feature is particularly useful when you want to track the progress of a project or see who made specific changes. You can access the page history by clicking on the three dots on the top right corner of the page and selecting Page history.

Use Templates

Notion provides several templates that you can use to collaborate on different types of projects. Templates are pre-designed pages that include specific sections, properties, and blocks that are tailored to a specific project. For example, there are templates for project management, product roadmaps, and meeting notes. Using templates can save you time and ensure that you have all the necessary sections and properties for your project.


Notion is an excellent tool for collaborating on projects. With its versatile features, you can easily invite collaborators, set permissions, use @mentions, leave comments and discussions, track changes using page history, and use templates. By leveraging these features, you can collaborate more effectively with your team and ensure that your projects are completed on time and to the highest standards.

Ready to start collaborating with Notion? Sign up today and try out its powerful collaboration features. Click here to get started:

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